The efficiency and sustainability benefits derived from the adoption of electronic documents are now widely recognized and solidly confirmed. However, the use of electronic media and its widespread distribution have not fully resolved the issues, which, despite everything, still pervade their management.

The lack of a well-planned and shared storage structure for electronic documents, which ensures a quick and effective search and controlled access through specific permissions, represents a common shortfall in many companies where such functionalities are not yet adequately defined.

However, there are simple and flexible software solutions that offer significant opportunities for improvement in the management of electronic documents, optimizing both storage and, in particular, access to documents. They also allow for the interpretation, and therefore better cataloging and searching, of images from scanned paper documents through the text interpretation function.

Paperless by Digital Office is a tool based on Paperless-ntx, a completely free open-source software, that surpasses the limitations of a simple shared folder or an online file-sharing service, offering advanced functionalities not otherwise available.